Section Assignment: Frequently Asked Questions (FAQ)

Section Assignment allows users to assign respondent(s) access to specific sections within an assessment without giving the respondent full access to every section.

Associated Idea: OneTrust Ideas

Section Assignment is available when an assessment is launched from the PIA & DPIA Automation module. It is also available when an assessment is copied or reassessed.

The permission: ManageAllSectionAssignmentWorkflow.

• Site Admins

• PIA & DPIA Automation Managers

• Data Mapping Automation Managers

• Vendor Managers

• Incident Managers

This permission allows a user to submit all sections within an assessment with section assignment enabled. It also allows a user to view all sections within the section summary. It will also allow a user to reopen any submitted sections while the assessment is in In Progress state.

Yes - You will be able to see the respondents assigned to each section as well as the respondent who submitted that section.

The assessment moves to Under Review when all sections have been submitted. It will also move to Under Review, if a user with ManageAllSectionAssignmentWorkflow bypasses any sections

Bypassing allows user with elevated permissions to bypass a section without any respondent submitting it. This excludes bypassing sections which have required questions, attachments, or justifications.

If the user does not have access to any sections they are assigned due to skip or show logic within the assessment, they will see the notification below.

You can view the current submission status of each section by accessing the context menu within the top right side of the assessment. Click on View Section Assignment Summary to access the details view:

Yes - Section(s) Submitted and Section(s) Reopened.

• If RepondentViewAllRiskEnabled permission is enabled, section assignment respondent will see all risks in their section, even risks they are not assigned.

• Users will see risks in other sections they are not assigned to if they are assigned to the risk owner.

  Note:

  If they are assigned as risk owner for a risk in that section, they will automatically be assigned as a respondent of that section.

• If the user has ManageAllSectionAssignmentWorkflow then they will see all sections/risks.

Make sure the assessment setting for this feature is enabled. If its enabled, check to see if the assessment has section assignment enabled. We do not currently support import/export for section assignment assessments.